How To Secure Your Data With NetSuite?

How To Secure Your Data With NetSuite?

Nov,24,2021· 6 min read

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Safety and integrity of business data is no more a luxury, which the management can assign to an intern, and discuss over dinner. It has become a necessity, as important as maintaining operational excellence and profitability.

A data leak from any organization can play havoc on the entire system, exposing business secrets, stealing critical business competence information and literally destroying everything. And we are not even touching the financial losses here.

Since ERP and CRM are managing everything a business does, it becomes imperative that such business management suites and platforms are equipped to handle data and application security for the businesses where they are deployed.

Oracle NetSuite, which is the world’s fastest-growing 100% Cloud-based ERP and CRM platform, understands the importance and criticality of data security. They know that unless the servers and the databases are protected from hackers, no business can aim to grow, expand and survive. A NetSuite alliance partner with experience in projects with high-security considerations can further help a business to customise security standards. 

NetSuite Security: Application-Based Features

In the days of software stored on each device, one still had to have administrative privileges to download new software or executable files to the computer. Now that software can be cloud-based and it's more secure than ever, but it still utilizes some familiar security features. A NetSuite Certified Partner with exposure across multiple projects will help you choose the right Netsuite features for your business application. 

Here we are going to explain some of the top Netsuite security features for applications.

Role-Based Access Control (RBAC)

One of the most well known Oracle Netsuite security features is role-based access control (RBAC). RBAC control means you can grant certain users specific permissions to add applications or access certain data. This ensures each NetSuite user is only accessing data directly related to their job and keeps them from installing an unverified third-party connector. 

Idle Disconnect

If NetSuite is inactive for a certain period of time, it automatically locks to prevent unauthorized access from a user login or device. This means if an employee leaves NetSuite up on their computer and walks away for a few hours, it won't stay open and provide the opportunity for an unauthorized user to access NetSuite on their device. 

IP Address Restrictions 

IP address restriction provides even further user-level safety, allowing you to prevent logins from any unauthorized location (such as Iran or China). It's easy to configure so only certain computers or locations can use NetSuite. 

256-Bit Encryption

256-bit Netsuite encryption is at par with the level of encryption used by net banking solutions. banks use! — for every activity from logging in to accessing data. This means all of the data passed through NetSuite is as secure as an online bank transaction. 

Secure Password Standards

A great benefit of opting for an app approved by NetSuite SuiteApp or custom Netsuite apps built by any of the professional NetSuite implementation services is stronger security enforced by a unified and single login for the entire Netsuite. NetSuite passwords meet or exceed industry best practices for password security, including:

Minimum Password Lengths

NetSuite can be configured to support multi-factor authentication (such as a physical token), and users can be educated about password security, to prevent the unauthorized divulgence of passwords and/or repetition of passwords (setting internal unique password policies).

Contained Access Levels & Activity Tracing

The Netsuite data security feature for controlling access to data is an important one. It monitors and controls access levels, so users can only access the application, not the underlying database.

NetSuite also has a built-in audit trail, which has many internal uses, including the ability to trace any unauthorized, unplanned, or suspicious-looking activity anywhere within your NetSuite suite of applications.

Automatic NetSuite Software Updates 

As a cloud-based software application, NetSuite also automatically updates. Failure to update software has led to some of the biggest security breaches of all time.

One can learn from the mistakes of others. For example, the Equifax data breach of 2017, which resulted in compromised personal information for 143 million people, was caused by the exploit of a bug in an Apache Struts web application software, which had been patched months prior to the breach!

Since NetSuite automatically updates, and vendor portals can be strictly controlled through user-specific profiles, NetSuite's security features address these exact types of security concerns.

NetSuite Global Data Centers

In regard to NetSuite data protection, the robust global data centres Play an important role. there’s no place like home - 12 homes to be exact. These data centres house all NetSuite’s clients’ private information and are armed against intrusions, with 24/7 surveillance. Even physical access is limited by the monitoring of entries, access points, activities, and alarms. Should any centre become infiltrated or non-operational, its counterpart will enable data mirroring and disaster recovery.

A large corporation like NetSuite welcomes over 24,000 customers with around 1.5 billion application requests a day. So, how can only 12 data centres control six petabytes of data and tens of thousands of clients? Their efficient cloud platform is designed to. It can accommodate boosts in usage, routine surges, and as the scale continually increases in volume, 

Role-Based Access and Idle Disconnect

Whether you’re an executive analyzing reports or in sales monitoring prospects, Oracle NetSuite security controls who has access to certain functionalities. This role-based access is directly related to your professional responsibilities and the data available to you is compliant with this. And for those who tend to leave computers unattended and forget to log off, NetSuite’s got you covered. Extra data security automatically locks your account when it’s sitting idle for a few minutes, preventing unauthorized access.

The date, time, location, and login details of users are documented on every entry and exit of the platform. You’ll know instantly if there’s an intruder or if someone has logged in somewhere unexpected.

Intrusion Detection Systems (IDS)

Life would’ve been much easier for Sarah Connor had NetSuite shared its intrusion detection systems. Then again, Terminator wouldn’t have been that good of a movie if Arnold was never able to infiltrate.

Because of robust NetSuite security compliance, the business data remains in safe custody. safe with its multiple intrusion detection systems (IDS) in place. This Cloud platform constantly runs third-party scans and penetration tests. You are in safe hands knowing that your account is checked, monitored, and secured regularly to make sure no unwanted guests creep in. 

Authorized NetSuite Applications 

One huge potential for a security breach is third-party applications. Virtually anyone can customize or develop an application for NetSuite, and not all of them are created equal when it comes to security. Expert NetSuite integration services can guide you to choose the right third-party apps with lesser or zero security threats. process, or even through daily use, you might be tempted to install just about any third-party application, but it's important to think twice before doing so. 

In addition to the security of NetSuite itself, NetSuite maintains a list of authorized applications. Make sure you're using only authorized NetSuite applications, which you can find on SuiteApp. 

Sophisticated Database Restrictions

NetSuite data security is compliant with the many restrictions that have been set up within its software. The 256-bit TLS NetSuite encryption is used among all logins and is in fact the same encryption used by online banks.

NetSuite provides API and Custom Attribute encryption as well as token-based application authentications, such as identification, in order for data to be encoded with industry-standard protocol and cypher suite.   

The digital infrastructure is so powerful it includes hash encryption of sensitive CC data, opt-in access for services and support, as well as real-time replication between its numerous data centres. Only designated users have access. 

NetSuite data security is reinforced by strict permissions and granular roles, including pre-roll authentication requirements. More specifically, user IP restrictions can be enabled to only recognize addresses that you’ve set up, which suppresses unwanted intrusions. 

Password Policy and Protection

NetSuite prohibits previous passwords from being reused. Not to mention, Oracle NetSuite security also has a minimum password length and requires all NetSuite users to often update their passwords. NetSuite’s password policy also indicates each password to have numbers, letters, and special characters. 

And if that isn’t enough, NetSuite data security even supports multi-factor authentication. Going the extra mile, these factors can include a physical token, such as an I.D., to help ban unauthorized access to accounts.

Phishing Protection

Email isn’t going anywhere, especially when it’s been stated that the number of daily business emails sent and received is over 124 billion. With a number that high, it leaves companies targets of cybercrimes and security threats, including phishing attacks. These attacks are strategically sent to business emails and trick people into sharing personal or company details such as financials, passwords, and Social Insurance numbers. NetSuite protects users and businesses against these types of cyberattacks and prevents hackers from entering via cracked passcodes.

Conclusion 

NetSuite adds layers of additional protection, including multi-factor end-user authentication, token-based application authentication, and IP address-based restrictions. NetSuite’s round-the-clock monitoring and dedicated and tenured security team — backed by advanced tools, controls and policies —ensures the strongest operational data centre security.