A Detailed Guide To NetSuite Workflows

A Detailed Guide To NetSuite Workflows

May,18,2021· read

Share it on:

No doubt, NetSuite integration is gaining widespread recognition across the tech world. One of the key highlights of NetSuite is that it helps in simplifying and automating your business processes. What’s more impressive is the fact that it helps to streamline your business processes and improves your efficiency.

And in case you don’t know, the NetSuite SuiteFlow is usually deployed to commence the integration process. The NetSuite SuiteFlow is also known as NetSuite Workflow which allows you to gain a competitive edge. If you haven’t yet created a workflow to administer and manage internal business processes, you are probably missing out on some powerful business tools. 

With the NetSuite approval workflow, it becomes fairly easy to manage the complicated tasks in your organization. Workflows are an integral part of the NetSuite ecosystem as they bring your business processes into the ecosystem. NetSuite allows you to design a custom business process based on your individual needs. 

In the NetSuite ecosystem, SuiteFlow is a great ERP tool to have. This is because it would help automate the approval process on records and transactions. It can also validate the information and help other users in your company to follow the proper flow of the internal processes. 

NetSuite invoice approval workflow would allow you to approve bills from both the vendor and third-party supplier’s end. So with these things in mind, let’s take a glance at the ways to start a NetSuite workflow. 

NetSuite invoice approval workflow

Once the feature has been activated in your system, you have to search for NetSuite workflows. You would find them under customization and scripting. Always remember that the best way to learn to create a workflow is by physically designing a workflow and deploying it in real situations. Here are some of the workflow templates that are usually included in the NetSuite ecosystem. 

  • Basic approval for journal entry 
  • Approval for basic purchase orders 
  • Approval for sales order 

You can use the above-mentioned three NetSuite templates as a guide to assist and customize the workflow. And always remember that you can customize NetSuite to fit your business needs. 

The Various Aspects of Workflows in NetSuite 

The Various Aspects of Workflows in NetSuite 

Note that a workflow in NetSuite comprises various aspects which need thorough consideration. Without knowing about the various aspects of the workflows, you cannot fine-tune them on the basis of your business needs. Here are some of the aspects that you should be aware of about workflows in NetSuite. 

  • Transitions in Workflow 

Transitions in workflows are meant to permit movement between the various steps of your business processes. You would also have the ability to define conditions and trigger options so that the system follows the most accurate processes. 

  • Fields in Workflows 

Fields are usually added to records to make them more accessible to the users. You can add NetSuite fields to the complete workflow. What’s more, you can add fields to a specific state. 

  • Workflow Actions 

This would allow you to create actions that would permit the steps to execute a command. For instance, with steps, you can send an email or execute a specific command within the NetSuite environment. 

  • Workflow States

Always remember that states are the building blocks in workflows. And in case you don’t know, a state is related to a stage or a step in the business process. The states comprise particular actions and are related to other states by transitions. 

The Requirements Related To NetSuite Workflow 

Always remember that there exists a set of specific requirements for NetSuite workflows. But before getting started with workflows, ensure that you brainstorm with your team. Effective discussions would help you to sort out the issues that you need to address via NetSuite workflows. 

Once you are done with collaborating, close the gap between business requirements and the workflow functionality within the NetSuite environment. On the other hand, it is also imperative to understand the inherent limitations of the workflows. To design the most effective solution for your organization, it is always crucial to be aware of the shortcomings present within a specific workflow. 

This is the reason that it is imperative to communicate with a NetSuite integration partner. And once you are aware of your requirements, you have to analyze your needs and commence with the designing process of the workflow. You can opt to design states, transitions along with actions to accommodate your requirements related to business. 

It is also vital to deploy the workflows against the requirements of your business. This would help you to assess the overall efficacy of the workflows. Be open to the suggestions from your employees so that you can customize the workflows even more to accommodate the specific needs of your business. You would also experience various changes and iterations and hence it is imperative to be patient.      

Importance of Workflows in NetSuite 

In case you don’t know, the NetSuite purchase order workflow comprises graphical workflow management that provides first-time users the ability to automate and develop complicated business processes with ease. Moreover, with SuiteFlow, you would be able to personalize a workflow without a script. 

And as it uses a graphical interface, the tasks are usually simplified and easy to set up. Always remember that you don’t have to be a programmer to comprehend this process. Basic knowledge of various rules of your business processes is what you require the most. Note that SuiteFlow is a very flexible platform. 

You can opt for custom drag-and-drop customization for ERP. As a user, you can create, edit and delete the workflows to function in real-time.     


Having a good grasp on the various functionalities of workflows is essential if you have implemented NetSuite. Note that an integration partner is often the best option when the context is about understanding the various aspects of the workflow.